Executive Assistant Job at Stresert Services Limited

Stresert Services Limited - Our client, a high-profile personality, and the CEO of successful business investments in different sectors in Nigeria,, requires the services of qualified candidates to fill the position below:

POSITION : Executive Assistant to a CEO

Job Ref: Executive Support

Job Description

• The Executive Assistant/Officer (EA/O) to the CEO will provide high-level, confidential and administrative support to the office of the MD/CEO.
• She is expected to have in-depth knowledge of the various business units under the Group.
• She will be in charge of preparing non-vetted public speeches for the CEO at seminars, symposia, etc.
• The ideal candidate must be exceptionally eloquent with impeccable communication skills.
• It is desired that the ideal candidate have some form of international exposure/work in multinational organisation.
• Her duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.
• This position is often privy to confidential information and as such, requires diplomacy and discretion.
• In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the MD/CEO, helping to manage and prioritize time.
• Desired Skills & Experience 
• Essential responsibilities and duties may include, but are not limited to, the following:
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• Assist MD/CEO in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
• Filter emails, highlight urgent correspondence and print attachments.
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
• Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the CEO meetings with direct reports and the committees and groups to which the CEO is a member.
• Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the CEO to match the requirements.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD/CEO.
• Prepare correspondence on behalf of the CEO, including the drafting of general replies.
• Keep and retrieve files for the CEO as at when required.

Experience:

• Demonstrable experience in an Administration/Executive Assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential).
• Writing of speeches for invited programmes, seminars, symposia etc
• Experience of diary management/researching and booking of travel and accommodation (essential), with a minimum of 10 years experience.
• Experience of successfully working with senior management (essential).

Knowledge:

• Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
• Expert level in the use of Outlook.
• Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential)
• Excellent organizational skills, ability to multi-task and organize others.
• Excellent oral and written communication skills and ability to professionally represent the CEO’s office.
• Ability to work under pressure and be flexible as part of a small team.
• Attention to detail and deadlines; Ability to filter information and assess priorities.
• Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
• Ability to prioritize and manage own workload amid conflicting demands and busy work periods; Ability to think ahead and anticipate needs before they arise.
• Ability to exercise discretion in dealing with confidential or sensitive matters.
• Confident and able to work with own initiative and with limited supervision

Salary
Very attractive

How to Apply
Interested and qualified candidates should send their application letter and CV's to: recruitment@stresertservices.com using "Executive Support" as the subject of mail

Note: Wrongly titled applications will be mistreated (please be guided). Candidates who do not meet the above criteria need not apply.