Application Deadline : 23-Jan-12
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :English
Starting Date :
(date when the selected candidate is expected to start) 01-Mar-2012
Duration of Initial Contract : One year
Company Info:
Effective day-to-day substantive, administrative and financial support to the national SGP team and the National Steering Committee to ensure the smooth operation and management of the GEF-SGP (Global Environment Facility – Small Grants Programme) programme portfolio, timely and efficient response to queries from different grantees and stakeholders, closely monitoring the achievement of the national annual SGP delivery and co-financing targets, and updating of relevant databases .
Job Title: SGP PROGRAMME ASSISTANT
Financial Management
• Review and process payment requests from grantees and vendors through obtaining necessary clearances and authorizations and ensuring payments are effected promptly;
• Maintain financial integrity of the programme within UNDP CO and externally, implement and monitor accounting system and databases of SGP country operational budget;
• Prepare and maintain the grant disbursement table and calendar;
• Review financial reports submitted by grantees and advise the NC as required;
• Draft administrative budget proposals;
• Enter, extract, transfer data from ATLAS and SGP database and produce reports as required;
• Provide other financial reports as required.
Administrative Functions
• Procure office equipment and furniture (including communication and audio equipment, supplies etc.).
• Manage and organize everyday office work.
• Establish a proper filing system and maintain files and documentation in good order;
• Draft routine correspondence and communications;
• Prepare background information and documentation, update data relevant to the programme areas and compile background material for the PM and NSC;
• Ensure flow of information and dissemination of materials with all concerned;
• Follow up of travel arrangements and DSA payments for thPM and NSC members.
• Maintain personnel files, performance evaluation reports, leave records, and other pertinent personnel/consultant records.
• Ensure all reporting and/or submission deadlines from HQs are met;
• Provide logistical and other support to the local SGP team and visiting missions, as required.
Duties and Responsibilities
Support to Programme implementation
• Contribute to day-to-day support to programme/project implementation and ensuring conformity to expected results, outputs, objectives and work-plans;
• Assist the PM in prescreening project concepts and project proposals, and evaluate the financial part of the project proposals;
• Assist the PM in development and amendment of application forms and other management tools, requirements of the programme and other SGP documents
• Advise potential grantees on technical project preparation issues, and Report to PM and NSC on project development activities, as required;
• Provide day-to-day support to new and already approved projects and the grantees, as required;
• Assist the PM in project implementation and monitoring, including participation in field visits;;
• Organize SGP advocacy events, workshops, round-tables, missions forPM and other SGP events;
• Maintain working-level contacts with NGOs, governmental institutions, donors, other SGP stakeholders, and participate at events for SGP information dissemination purposes;
• Draft progress reports and other reporting material to the CPMT, UNOPS and UNDP CO, and assist NC in preparation of semi-annual and bi-annual progress reports;
• Draft articles, publications, speeches, letters, memos and other documents on behalf of PM, and respond to queries on SGP programme matter;
• Create and maintain SGP project database and SGP stakeholders database;
• Maintain and update the SGP website, SGP Global database and UNDP CO website with SGP information;
• Support and assist PM as and when needed.
Knowledge Management
• Actively support the SGP and the NSC teams in their efforts towards knowledge management and knowledge networking.
How to Apply
For details on the job description process, please visit: http://www.ng.undp.org/jobs.shtml
http://www.getnaijajobs.com
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