To provide comprehensive and proactive support to the Area Director on a wide range of complex tactical and administrative tasks whilst prioritizing and taking personal responsibility for all activities in order to enhance effectiveness. This role will also be responsible for executing defined work projects of moderate complexity
Role Responsibilities
Business:
Manage the work schedule (calendars, visits and work plans) for the Area Director to ensure optimal use of time and resources
Develop and implement reports, memos and other analysis and communication materials for internal and external use using the Microsoft office suite (Word, Excel & PowerPoint)
Co-ordinate meetings and engagements for the Top team within the area
Provide an effective and efficient administrative service to a high level of competency
Responsible for organising extensive global travel arrangements for Area Director and other Regional visitors- transportation, hotels and visas in place.
Plans own workload to anticipate and balance priorities, thus optimising output.
Perform routine transactions such as cash advance, expense statements & retirements as required
Using electronic calendars the jobholder will be responsible for the maintenance of diaries, reviewing and responding to electronic mail for the Area Director as required.
Prepare complex presentations and briefings in English.
Organises conferences (local and global), workshops and team-build events with professionalism
To develop self through training, learning and development opportunities
People:
Effectively interface with other Top Team Members and their PAs to achieve targets
Effective relationship with and Role Model to PAs within BAT and in other companies
Essential requirements
Candidate must have a minimum of BSc/BA Degree
Self starter, keen and confident to use own initiative
Firm foundation of interpersonal skills – mature, responsible, assertive attitude
Excellent organisation skills including excellent verbal and written communication
Ability to establish priorities, maintain confidentiality and work under pressure
Proactive “can do” work ethic – flexible approach to working
Good numeric skills to work with financial systems and resolve queries
Applicants must possess very good working knowledge of Word, Excel, and PowerPoint.
Capable of progressing to commercial management roles within 18 months to 2 years
Desirable requirements
Work experience in a similar role in a leading corporate organisation would be an added advantage.
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