VACANCY ANNOUNCEMENT AT PLAN/CEDPA NIGERIA
CEDPA Nigeria is currently transitioning to become a country office of plan international, Plan works in 50 developing countries across Africa, Asia and the Americas, Plan's stated Global Strategic Goal (2011-15) is to reach as many children as possible, particularly those who are excluded or marginalized, with high-quality programmes that deliver long-lasting benefits.
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Plan aims to achieve this goal by working in partnership with others and through high performing teams whose behaviours reflect the corporate values. Plan has a global income of around $800m.
To build Plan CEDPA's presence in Nigeria , there is an immediate need for the following roles with be based in Abuja , Nigeria
1. Management Support Coordinator
Reports to- Deputy Country Director
Purpose- Responsible for the overall administrative operations of the office, communication and HR Management and administration as well as support to Country Director and Deputy Country Director.
Key Tasks
1. General Office Management and Administration
a. Contract management and lease management
b. Ensure office supplies and required logistics are available
c. Provides administrative support to office of country Director and Deputy Country Director
d. Responsible for smooth running of general office operations
e. Organise country management team meetings
f. Event management – organize all international workshops and high profile visit
2. Communications
a Develop communication and PR annual plans, to improve communication both internationally and Externally to promote plan to key audience
b. Budget management- manage communication and media engagement budget
c. Medial management- manage relationships with national medial and journalistic networks
d. Publications- support the production of Plans' corporate program reports/documents
e. Contribute to sharing and learning about Plan's country program work through efficient use of internal and external communication channels and systems
3. Human Resources Manager
a Manage end to end recruitment processes
b Manage human Resources information systems
c Facilitate staff orientation, learning and development activities
d Coordinate staff performance appraisals
e Manage learning and development budget
f Update staff files
g Organise people centred events
h Ensure adherence to HR policy and practices, consistent with global policy and compliant with local statutory and legislative requirements
Knowledge, Skills, and Behaviours required to achieve Roles' Objectives:
Gained through education, training, & experience
Knowledge
University degree in Administration, HR Social Science or related equivalent
a. 5 Years of relevant experience in development in a government, multilateral or civil society organization in a multi cultural setting
b. 3 or more years of middle level management responsibilities of similar site and complexity
c. Working experience with government, donors, INGOs and international development organization preferable
Skills
- Excellent analytical conceptual and strategic thinking skills
- Excellent interpersonal skills in a multi-cultural environment, including the ability to build relationships with colleagues at long distances
- Excellent IT skills
- Excellent to deliver to tight deadlines and budgets
- Ability to multi task
- Fluency in English
- Strong written and oral communication skills and ability to explain and visualize complex issues to expert and non-expert audiences, including presentation and public speaking
- Strong team building, motivational, negotiation and facilitation skills
- Good negotiation and influencing skills
- Leadership and coaching skills
- Flexible and committed to customer service
4. Accounts Assistant
Reports to- Chief Accountant
Purpose – Under the responsibility of the Chief Accountant, ensures that the accounting procedures for documentation of transactions of Funds Receipt and Disbursement are observed
Key Tasks
Accounting Software Operation:
- Prepare payment, and receipt vouchers using the corporate accounting software
- Ensure that transactions are complete and accurate with self-explanatory and understandable description
- Maintain the accounting software log book
- Maintain good filling for all vouchers in a limited access area to ensure easy retrieval
- Support the monthly general ledger closure process
Internal Financial Controls & Payments:
- Ensure that the documentation for payment is accurate with all arithmetic calculation being correct
- Approved payment request should be processed within one week of receipt
- Prepare the withholding tax and VAT schedule where relevant before payment is done
- Attach receipt, material receiving report etc. promptly to the correct payment voucher
- Pay SSF and PAYE deduction per required date
Advance Management
- Prepare and maintain the sub ledger for all advances (travel, purchase etc.)
- Ensure timely liquidation of staff advances
- More than 1 advance should not giving to staff at a time
- Make available weekly to the Chief Accountant a list of all un-liquidated advances and support with the follow up of these advances.
Financial and Other Reports
- Prepare CO's schedule report to the following
- Prepaid Rend
- Prepaid Expenses
- Accruals
Assist in the Administration of staff payroll
- Circulate monthly pay-slip to CO staff and project staff
- Salary signed sheets for CO and project staff should be attached to payment voucher monthly
- Completing and submitting monthly statutory SSF and PAYE forms to required Government Organizations
Qualification and Experience
- University degree in Accounting or relevant professional qualifications equivalent
- At least 3 years experience in a similar role
Application Procedure:
Interested applicants must submit their CVs with a cover letter addressed to (plancedparecruitment@gmail.com) by 24th July, 2014.
Only shorlisted applicants will be contacted.
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