Administrative Assistant at a USAID funded project
Applications are invited from qualified indigenes of Sokoto State for the following position in a USAID funded project.
Position: Administrative Assistant – Sokoto
Background
NEI is a USAID-funded project whose aim is to strengthen state and local government capacity to deliver basic education services by addressing key issues in the management, sustainability, and oversight of basic education. The project will also increase the access of orphans and vulnerable children to basic education and services such as health information and counseling in Nigeria’s two northern states of Bauchi and Sokoto.
Position Summary
The Administrative Assistant will be responsible for providing administrative support to the Sokoto office. Duties will include managing day-today operational matters, maintaining the physical plant and the logistics of the vehicle pool; coordinating human resources, travel, general clerical, and other policies within the office; basic accounting; reception duties (including answering phone and maintaining the conference room and equipment); coordination of travel in the field; and support close-out of program activities.
Reporting & Supervision
The Administrative Assistant will report to the Deputy Chief of Party through the Office Manager.
Primary Responsibilities
Manage all day-to-day operational issues in the Bauchi office
Answer telephones and transfer to appropriate staff member
Meet and greet clients and visitors
Oversee the completion of HR forms, including time sheets, leave requests, etc.
Monitor and record long distance phone calls
Perform administrative duties, including ordering and maintaining office
supplies
Perform basic accounting
Maintain hard copy and electronic filing system
Manage postal services
Setup and coordinate meetings and conferences
Maintain and distribute NEI calendar and meeting schedule
Managing travel logistics and project vehicles and drivers
Coordinate security recommendations, as needed
Perform other duties as assigned
Educational and professional qualifications
Bachelor’s degree/Higher National Diploma (HND) in Business Administration/Secretarial Studies with at least 3 years cognate experience
Thorough knowledge of MS office applications, including power point and Excel
Good English communication skills (oral and written) and fluency in Hausa Language.
Working knowledge of USAID funded projects and/ or other donors.
Required good interpersonal skills, flexibility in work and a team player attitude.
Evidence of NYSC discharge certificate
Method of Application
Applications with CV and copies of certificates attached should be addressed to Deputy Chief of Party, NEI Sokoto and sent by email only to: sokotoneivacancies@yahoo.com not later 31st May, 2012
FEMALE APPLICANTS WILL BE GIVEN PREFERENCE.
ONLY SHORTLISTED CANDIDATES WILL BE INVITED FOR INTERVIEW.
http://www.getnaijajobs.com
Applications are invited from qualified indigenes of Sokoto State for the following position in a USAID funded project.
Position: Administrative Assistant – Sokoto
Background
NEI is a USAID-funded project whose aim is to strengthen state and local government capacity to deliver basic education services by addressing key issues in the management, sustainability, and oversight of basic education. The project will also increase the access of orphans and vulnerable children to basic education and services such as health information and counseling in Nigeria’s two northern states of Bauchi and Sokoto.
Position Summary
The Administrative Assistant will be responsible for providing administrative support to the Sokoto office. Duties will include managing day-today operational matters, maintaining the physical plant and the logistics of the vehicle pool; coordinating human resources, travel, general clerical, and other policies within the office; basic accounting; reception duties (including answering phone and maintaining the conference room and equipment); coordination of travel in the field; and support close-out of program activities.
Reporting & Supervision
The Administrative Assistant will report to the Deputy Chief of Party through the Office Manager.
Primary Responsibilities
Manage all day-to-day operational issues in the Bauchi office
Answer telephones and transfer to appropriate staff member
Meet and greet clients and visitors
Oversee the completion of HR forms, including time sheets, leave requests, etc.
Monitor and record long distance phone calls
Perform administrative duties, including ordering and maintaining office
supplies
Perform basic accounting
Maintain hard copy and electronic filing system
Manage postal services
Setup and coordinate meetings and conferences
Maintain and distribute NEI calendar and meeting schedule
Managing travel logistics and project vehicles and drivers
Coordinate security recommendations, as needed
Perform other duties as assigned
Educational and professional qualifications
Bachelor’s degree/Higher National Diploma (HND) in Business Administration/Secretarial Studies with at least 3 years cognate experience
Thorough knowledge of MS office applications, including power point and Excel
Good English communication skills (oral and written) and fluency in Hausa Language.
Working knowledge of USAID funded projects and/ or other donors.
Required good interpersonal skills, flexibility in work and a team player attitude.
Evidence of NYSC discharge certificate
Method of Application
Applications with CV and copies of certificates attached should be addressed to Deputy Chief of Party, NEI Sokoto and sent by email only to: sokotoneivacancies@yahoo.com not later 31st May, 2012
FEMALE APPLICANTS WILL BE GIVEN PREFERENCE.
ONLY SHORTLISTED CANDIDATES WILL BE INVITED FOR INTERVIEW.
http://www.getnaijajobs.com
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