THE WORLD
BANK
SENIOR
EXECUTIVE ASSISTANT
The World Bank Office in Nigeria seeks applications for the
position of Senior Executive Assistant. This is a locally recruited GD position
and to be based in Abuja , Nigeria .
Position Title : Senior Executive Assistant
Grade : GD
Appointment Type : Term
Dept/Div : AFCW2
Network : ACSN
Location : Abuja , Nigeria
General
Description
The successful candidate will report directly to
the Country Director and interact with other members of the Country Management
Unit (CMU) and Washington D. C. She/He will provide the full executive support
functions, to include administrative management, day-to-day supervision and
coordination of the unit’s workflow, quality assurance (i.e documents,
processes etc), executive assistance in support of the senior manager, liaison
with senior officials both inside and outside the Bank Group, and general
research support. In addition, the incumbent is required to have an expert
knowledge of Bank Group administrative and/or operational procedures to ensure
adherence to relevant guidelines and overall quality of outputs and the ability
to exercise strategic thinking and decision-making skills. S/He may also be
delegated a role in guidling and advising ACS staff in the country, and lead
coordination role within the front office.
DUTIES & ACCOUNTABILITIES:
The Senior Executive Assistant’s duties and
accountabilities include, but are not limited to, the following:
·
Work with the highest level of discretion in
providing wide-ranging executive assitance support, setting and managing
priorities and the workflow of manager, as well as administrative coordination
within the VPU or equivalent organizational structure.
·
Responsible for time management and scheduling
on behalf of Director, to include effective prioritizing and resolving related
conflicts and competing demands.
·
Effectively provides general research support
and utilizes all relevant computer software to retrieve, maintain and
manipulate data as needed.
·
Establishes and maintain an effective network of
contacts to ensure effective liaison in support of the Country Director’s
priorities.
·
Coordinates and monitors multiple and diverse
work process and activities to ensure that management decisions are properly
carried out and products are delivered in a timely manner.
·
Ensures quality of document requiring Director’s
approval and/or signature
·
Keeps others informed by providing relevant
information, reports or status updates
·
Drafts/finalizes correspondence on a range of
topics on behalf of Director or equivalent manager and prepares minutes of
meetings
·
Supports and works collaboratively with members
of the immediate work team as well as with others in diverse work
groups/teams/task forces, across Bank Group offices.
·
As unit’s first point of contact with HR,
coordinates closely with HR colleagues on a range of issues, including
internal/external recruitment of ACS staff. Provide primary or secondary input
to subordinate OPEs.
·
Routinely provides research support and utilizes
all relevant computer software to retrieve, maintain and manipulate data.
(Prepares presentation materials independently)
·
Participates in institutional activities, and
leads task group activities within the VPU or equivalent organizational
structure.
·
Independently responds to extensive and diverse
inquiries, and makes decisions when multiple courses of action are possible
·
Coordinates and monitors multiple and diverse
work processes and activities to ensure management decisions and directives are
properly carried out and the timely delivery of products
·
Routinely involved in relaying/processing/handling
information of the most sensitive, diverse and confidential nature
·
Recruits, trains, oversees and mentors ACS staff
effectively
·
Establishes and maintain an effective network of
contacts both inside and outside the VPU or organizational unit to ensure
effective liaison in support of the office and senior manager’s needs.
WORK IMPLIES FREQUENT INTERACTION WITH THE
FOLLOWING INTERNAL CONTACTS:
·
Office of the President, EDs, VP-wide staff, IFC
and MIGA
·
Other institutional Units such as, but not
limited to CTR, FIN, GEE, RMC, TRE etc
·
Staff in all locations, locally and
internationally
·
Human Resources Staff
·
Units providing cross support
EXTERNAL CONTACTS:
·
Government Officials
·
External Organizations
·
External Counterparts
·
External Service Providers
·
Consultants
SELECTION CRITERIA
·
Bachelor’s Degree in Arts, humanities or
management sciences
·
At least 7 years relevant experience
·
Extensive and diverse experience in more than on
VPU or Country Program or across a range of different business areas and
In-depth knowledge of the full range of Bank Group processes, policies and
procedures.
·
Excellent interpersonal skills and ability to
interact responsively with an extensive network of contracts at senior level,
both internally and externally, with good judgment, tact and diplomacy
·
Outstanding interpersonal skills and ability to
interact with an extensive network of contacts at senior levels, both
internally and externally, demonstrated ability to respond and deal effectively
with diverse situations that require good judgment, tact and diplomacy
·
Recognised ability to assume leadership role
among administrative and client support group
·
Proven ability to create and work in a team – oriented,
multi-cultural environment, to perform effectively in meeting constantly
changing business needs with competing activities and demands, and to
effectively serve both as team leader and team member
·
Experience in the full range of Bank office
support work, with a high level of sustained performance
·
Effective analytical, research and problem –
solving skills
·
Strong written and verbal communication skills
in English and ability to draft correspondence on a range of topics; ensure
quality of document requiring Country Director’s approval and/or signature
·
Thorough knowledge and application of Bank Group
administrative and/or operational policies and procedures to ensure adherence
to relevant guidelines and overall quality of outputs.
·
Thorough knowledge and use of all relevant computer software, including
advanced functions of Bank standard computer applications, and the ability to
help organize data and information retrieval systems.
·
Ability to oversee the resolution of conflicting
demands
·
Outstanding demonstrated skills in organizing,
prioritizing, scheduling, planning and coordinating work and other activities
internally and externally
·
Ability to coach and supervise ACS staff,
including mentoring junior staff
·
Ability to pass the required World Bank Group
skills test.
METHOD OF APPLICATION
Interested candidates are requested to submit their
application online at www.worldbank.org/jobs
before close of business on April 17, 2012. Once on the site Click
on>employment opportunities>administrative and client support staff
opportunities>job number 120804. Only short-listed candidates will be
contacted. PAPER APPLICATION WILL NOT BE CONSIDERED.http://www.getnaijajobs.com
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