VACANCY ADVERTISEMENT
AIDS Prevention Initiative in Nigeria (APIN) is a non-governmental donor-funded organization dedicated to the prevention, treatment, care and support of HIV/AIDS in Nigeria. Since 2001, we have worked closely with key stakeholders, including government agencies, universities, other non-governmental organisations and donors to fight the HIV scourge. APIN's goal is not just to reduce the rate of growth of HIV epidemic in Nigeria, but also to ultimately reverse its course. Our prevention, treatment, care and support activities span forty-two sites in ten states of the Federation and are coordinated from our offices in Abuja, Lagos and Ibadan.
In furtherance of our current efforts at strengthening our internal capacity, we seek qualified and competent candidates to assume the following position at our Abuja and Lagos offices:
OFFICE ADMINISTRATOR (LAGOS)
Reporting to the Human Resource & Benefits Manager, the job holder will coordinate all office management and other administrative activities, including ensuring smooth day-to-day running of the office. He/She will also provide a wide range of HR support in the human resource and benefits management function, including the implementation and tracking of HR policies and programs.
JOB TASKS
* Coordinate all general administrative and office managerial activities
* Set up adequate systems and procedures for ensuring all-round availability of office consumables and monitor same to ensure effectiveness
* Coordinate and monitor the provision of utilities, courier, telecommunication and other related services
* Manage office facilities and take necessary steps to ensure their all-round functionality
* Provide necessary assistance and make meaningful contributions to the planning and implementation of HR improvement and other related projects, including the staff performance management system
* Monitor adherence to personnel policies and code of conduct and render report on non-compliance
*Work closely with the HR & B team to monitor and benchmark HR systems and practices in peer organizations and report new practices for possible adoption
* Attend to day-to-day personnel issues and liaise with the Human Resource & Benefits Manager to resolve them
* Monitor and keep accurate and up-to-date records of staff absences and render report on same
MINIMUM QUALIFICATION AND EXPERIENCE
A good first degree in the Social Sciences, the Humanities or any other relevant degree and membership of the Chartered Institute of Administration, Nigerian Institute of Management, Chartered Institute of
Personnel Management or any other relevant professional body; six (6) years cognate experience in a well structured, best- practice organisation
REQUIRED COMPETENCIES
* Ability to prioritize and organize own workload and tasks appropriately
* Excellent communication skills (written and oral)
* Working knowledge of the various scope of administrative functions
* Ability to improve office systems and ways of working
* Good oral and written communication skills
* Basic knowledge of HR processes and practices
* Confidentiality
* Integrity
* Team orientation
MODE OF APPLICATION
Qualified applicants should write to vacancies@apin.org.ng stating how their skills, knowledge and experience make them suitable, and addressing the person specifications highlighted above for each position. The suitability statement should not exceed a page and must appear on the first page of the CV, which must be saved in Microsoft Word and as applicant's full name. The subject of the mail should be the job position being applied for. All applications must be received on or before August 24, 2010. Late applications will not be considered and only shortlisted candidates will be contacted.
Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint, Internet browsing, emailing, etc) is essential for all positions; and candidates must be willing to do a considerable amount of local travel.
APIN offers very competitive terms of employment and is an equal opportunity employer. Women who are qualified for the positions are therefore encouraged to apply. This advertisement is also available on www.apin.org.ng
AIDS Prevention Initiative in Nigeria (APIN) is a non-governmental donor-funded organization dedicated to the prevention, treatment, care and support of HIV/AIDS in Nigeria. Since 2001, we have worked closely with key stakeholders, including government agencies, universities, other non-governmental organisations and donors to fight the HIV scourge. APIN's goal is not just to reduce the rate of growth of HIV epidemic in Nigeria, but also to ultimately reverse its course. Our prevention, treatment, care and support activities span forty-two sites in ten states of the Federation and are coordinated from our offices in Abuja, Lagos and Ibadan.
In furtherance of our current efforts at strengthening our internal capacity, we seek qualified and competent candidates to assume the following position at our Abuja and Lagos offices:
OFFICE ADMINISTRATOR (LAGOS)
Reporting to the Human Resource & Benefits Manager, the job holder will coordinate all office management and other administrative activities, including ensuring smooth day-to-day running of the office. He/She will also provide a wide range of HR support in the human resource and benefits management function, including the implementation and tracking of HR policies and programs.
JOB TASKS
* Coordinate all general administrative and office managerial activities
* Set up adequate systems and procedures for ensuring all-round availability of office consumables and monitor same to ensure effectiveness
* Coordinate and monitor the provision of utilities, courier, telecommunication and other related services
* Manage office facilities and take necessary steps to ensure their all-round functionality
* Provide necessary assistance and make meaningful contributions to the planning and implementation of HR improvement and other related projects, including the staff performance management system
* Monitor adherence to personnel policies and code of conduct and render report on non-compliance
*Work closely with the HR & B team to monitor and benchmark HR systems and practices in peer organizations and report new practices for possible adoption
* Attend to day-to-day personnel issues and liaise with the Human Resource & Benefits Manager to resolve them
* Monitor and keep accurate and up-to-date records of staff absences and render report on same
MINIMUM QUALIFICATION AND EXPERIENCE
A good first degree in the Social Sciences, the Humanities or any other relevant degree and membership of the Chartered Institute of Administration, Nigerian Institute of Management, Chartered Institute of
Personnel Management or any other relevant professional body; six (6) years cognate experience in a well structured, best- practice organisation
REQUIRED COMPETENCIES
* Ability to prioritize and organize own workload and tasks appropriately
* Excellent communication skills (written and oral)
* Working knowledge of the various scope of administrative functions
* Ability to improve office systems and ways of working
* Good oral and written communication skills
* Basic knowledge of HR processes and practices
* Confidentiality
* Integrity
* Team orientation
MODE OF APPLICATION
Qualified applicants should write to vacancies@apin.org.ng stating how their skills, knowledge and experience make them suitable, and addressing the person specifications highlighted above for each position. The suitability statement should not exceed a page and must appear on the first page of the CV, which must be saved in Microsoft Word and as applicant's full name. The subject of the mail should be the job position being applied for. All applications must be received on or before August 24, 2010. Late applications will not be considered and only shortlisted candidates will be contacted.
Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint, Internet browsing, emailing, etc) is essential for all positions; and candidates must be willing to do a considerable amount of local travel.
APIN offers very competitive terms of employment and is an equal opportunity employer. Women who are qualified for the positions are therefore encouraged to apply. This advertisement is also available on www.apin.org.ng
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